Receipt on Return Voucher

Receipt On Return Voucher screen is used to capture receiving details against a material return voucher. In this screen, received date, item quantities, and serial numbers of items can be captured against a return voucher.

Later, any authorized user with necessary privileges can modify the items quantity in operational entities place or inventory location, approve or reserve the return voucher details.

You can also view the existing receipt notes through this screen.

To generate receipt on return voucher:

  1. On the Inventory & Logistics module,click Return-Receive.

  2. In the Receiving Location drop-down, select the inventory location name to return the items. The inventory sub-location if any appears. Select the destination sub-location form the Receive Sub Location drop-down to return the material to the respective inventory sub-location.

  3. If you are entering a new receipt note, the New check box against the Receipt Number field appears as selected, by default.

  4. Enter Return Voucher Number to view the existing return voucher details. To view all the existing return vouchers, click the Search Lookup against the Return Voucher Number field. Enter the minimum required details in the searching fields and click the Search button. The details appear in Lookup Search pop up window. Select the required Return Voucher Number link from the Search Results list in Lookup Search pop up window. The details appear in the main window.

  5. Select Receipt Date and any of the available shipping service from Shipped By drop-down.

  6. Click the Serial Numbers button and furnish the following details to capture serial numbers the individual serial numbers in Material Receive Confirm Serial Numbers pop-up window:

    1. Select the Inventory Item from the drop-down.

    2. The details of individual item serial numbers received will be displayed in the  Item Serial Numbers grid.

    3. Select the check box against the item serial numbers and click Save button to save the item serial number details.

    4. Click Close to close the pop-up window.

  7. Click the Save button to save the receipt details and generate a receipt number against the return voucher. System saves the receipt details with “PENDING” status.

  8. To approve the receipt details, enter Receipt Number. Else, click the Search Lookup against the Receipt Number field. The details appear in Lookup Search pop up window. Select the required Receipt Number link from the Search Results list in Lookup Search pop up window. The details appear in the main window.

  9. In Returned Items table, click the Eraser symbol to enter the quantities of item to be returned under Received Quantity column.

  10. Select the Approve check box to approve the receipt. The user name appears in the Approved By field and the date appears in the Receipt Date field automatically.

  11. Click the Save button to approve the receipt against the return voucher. The receipt note status becomes "CONFIRMED" after approval.

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